Whether you’re a startup company or an established brand name, office space is highly important — and it shouldn’t stand in the way of your growing business. Renting a larger space or entering a lease agreement that you quickly outgrow can pose a significant threat to your finances if you’re not careful.
With the constant innovation of technology, more people can work from home than ever before. Most work can be done from the comforts of home, while the office is reserved for things like meetings and collaboration. This means your company’s office can be streamlined to get the most bang for your buck.
You can do this through a new trend called hot desking. This is when employees take whichever desk is available that day. The idea is to do away with assigned seating, even on a weekly basis. This can reduce your office size significantly, saving on a variety of costs including rent, utilities, computers, desks, and food/drink.
For example, you can cut your office size in half by managing employee schedules so that half alternate work from home days. However, not all employees will be open to hot desking. You can accommodate this by mixing hot and owned desks.
The best way to facilitate such a system is to use a sharing system, such as “zoning” or “hoteling.” Through zoning, you can create a designated space for teams who typically work together. This tactic makes sense when you have several departments or types of employees, such as graphic designers and marketers.
Hoteling allows employees to reserve a desk in advance. This is a great system for businesses who are just beginning to implement hot desking. It reduces the anxiety of trying to find a seat while helping employees get into the rhythm of the new office environment.
The pros of hot desking include minimizing wasted space, encouraging teamwork, and satisfying employees. Office space is the second biggest cost for most businesses, and hot desking mitigates the dollars spent on the workspace. An open floor plan with hot desks satisfies employees with flexible work options and promotes collaboration, boosting productivity to 25%.
Recommended Reading: Infographic – How To Sit At Your Desk
Some of the cons of hot desking include increased sick days and decreased focus. Desks shared by two or more people can have exponentially more germs than a toilet seat! Furthermore, noise and other distractions associated with open office plans can reduce employees’ ability to focus and even add stress.
Not sure if the hot desk system is right for your business? Check out this infographic from Fundera to learn more.